Call for Papers
- An individual may have each conference role only once during the conference – i.e. convene an open panel OR a closed panel OR a roundtable once; present a paper once; be a discussant once (either as a roundtable participant or a discussant in a panel); be a chair once (in a panel or roundtable).
- Most sessions will be 90-120 minutes in length.
You may make several paper proposals, but can present only once.
Formats: panels, roundtables, closed panels
This conference has panels in various formats:
- Open panels: Panel convenors may accept as many papers as they wish, with an appropriate number of sessions allocated to the panel, based on 3-4 papers per panel session. Normally the paper presenter can expect to have 20-25 minutes for the presentation and 5-10 minutes for discussion.
- Closed panels: these are pre-arranged panels and are not open for paper proposals during the Call for papers. The panel will have 3-4 papers per panel session. Normally the paper presenter can expect to have 20-25 minutes for the presentation and 5-10 minutes for discussion.
- Roundtables: these are pre-arranged sessions where a group of scholars (usually no more than five) discusses themes/issues of general scholarly interest in front of (and subsequently with) an audience for the duration of a single session. While a roundtable can include short (5-10 minute) contributions, the aim is to create a lively debate rather than focus on any one presenter.
Proposing a paper
Paper proposals must consist of:
- a paper title
- the name/s and email address/es of author/s
- a short abstract of fewer than 300 characters
- a long abstract of fewer than 300 words
All proposals must be made via the online form and not by email.
When proposing a paper for an open panel, please first view the full list of accepted open panels. There is a ‘Propose paper’ button in the title section of each open panel. Navigate to the panel you are interested in and click on this button to propose directly to that panel. Browse the open panels HERE to submit your individual paper.
If your paper does not fit within one of the accepted open panels, you can propose your individual paper to the Sui Generis panel (OP80). You can do that USING THIS LINK.
On submission of the proposal, the authors will receive an automated email confirming receipt. If you do not receive this email, please first check the login environment (Cocoa) via the link in the toolbar above, to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Co-authors cannot be added/removed nor can papers be withdrawn by the proposers themselves; for that, please email email@example.com.
Proposals will be marked as pending until the end of the Call for Papers (January 31, 2023). Convenors will then be asked to make their decisions over the papers proposed to their panel by February 15, 2023. Individual papers proposed to the Sui Generis space will be reviewed by the organisers. Notification letters about the decisions will be communicated to authors by February 28, 2023.
Possible strategic advice
You may notice that alongside the ‘Propose paper’ button for each panel there is a statement as to how many papers have been proposed to that panel to-date. If you are proposing early, this statement will not be very instructive. However if you are part of the 80% who propose within the last 48hrs of the call, you might factor these statements into your consideration of where best to target your paper. If weighing up between two panels where one is heavily oversubscribed, you may have a higher chance of acceptance within the panel with fewer proposals. Obviously that’s not guaranteed, but it’s worth considering these strategies.
Proposals not accepted in their original destination will be subsequently reviewed by the organisers along with the Sui Generis papers.
Editing your paper
Pre-circulation of papers
EASR has no rule about this, but many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as downloadable files beneath the abstract on the public panel page on the site. There is currently no option to restrict this to panelists/delegates (although this feature is in the development pipeline).
Timing of presentations
Each panel/workshop session slot will be 90-120 minutes long, accommodating a maximum of four presenters. Convenors should allot each presenter a maximum of 20-25 minutes for the presentation and 5-10 minutes for discussion.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for privacy/anti-spam reasons. However there is an in-built secure email messaging system which has been updated to give more reliable delivery. If you cannot work that, please email firstname.lastname@example.org to obtain relevant email addresses.
Any queries with the above please email email@example.com